EmailCreating the nursery schedule at church is one of my least favorite administrative tasks as a children’s minister. The next schedule is due out this week, so I thought I would share how I do it.
6 Steps To Making A Church Nursery Schedule
1. Revise The Old Dates
I’ve moved to a 6-week rotation for our church nursery. I simply open the Word document on my computer and edit the old dates by looking at my calendar. This saves me time because I don’t have to shuffle workers for 5th Sundays. It also makes the commitment level seem more manageable for the volunteers.
- Printable Templates: You can download my Sample Church Nursery Schedule as a Word document. It is very similar to my real one, only I’ve used fake names. Here is a simplified version of a schedule
2. Review For Special Dates
While I have the calendar out, I look for special dates that will affect the nursery. These might be weeks when we cancel Sunday night church, or when we don’t offer a nursery because of a church-wide dinner.
3. Remove Any Outgoing Volunteers
I keep a master copy of the church nursery schedule in my office. I use it to make notes when workers need to come off, change their service dates, or I have new volunteers to add. It helps to keep these notes in a central location by actually writing them on my copy of the schedule. I just delete these names at first and leave the spots as blanks until the next step.
4. Fill The Empty Spots
Then I find workers to serve in the blanks on my schedule. I should probably write more in depth about finding volunteers, but for now here are a few time saving tips. How do I get volunteers for church nursery?
- Identify and recruit new nursery workers before you need them. While drafting the new schedule, I often think of potential volunteers to add to my recruiting list. Why not contact these people in before you’re in a pinch?
- Use a church nursery job description or volunteer handbook to set clear expectations. Having clear communication up front helps you avoid nursery burnout.
- When I can’t fill all the nursery spots I will just write “Volunteer Needed” and send it out anyway. This lets usually results in a wave of new workers. Seeing the specific need in the bulletin is much more powerful than sending out a generic appeal for help. In cases where I still don’t have workers, I call the on my substitute list.
5. Pray For The Volunteer List
Why not take 10 minutes to pray for the nursery roster while it’s top of mind? Pray that God will bless them for their service. Ask for protection for their health so they don’t call in sick. Mention each volunteer by name. Then expand your prayer to include the hours of ministry represented on the list. Ask God to call out new volunteers with a heart to love and serve the little ones. Don’t waste this opportunity for specific prayer.
6. Encourage The Workers
Send encouragement with the nursery schedule mailing. I always like to send notes of encouragement to the volunteers included in their nursery schedule. This can be a great way to remind them how important their ministry is to the church.
- Send a handwritten thank you note. Just something simple to say, “I’m glad God has your in our church and I’ve prayed for you this morning. May God bless you.”
- Send an encouraging article. You can find some that I’ve written at the bottom of this page under “related articles.”
Some More Time Saving Tips
- Keep a list of volunteers on call. These can regular volunteers who are willing to take an occasional second shift, or others who can only work on occasion.
- Send the schedule in several different formats. We put it in the church worship folder (Sunday bulletin) 2 weeks at a time, post it around the church, and I mail ever people their own copy of the 6-week schedule. Some churches like to do reminder calls, but this is overkill in most small churches. If your congregation is tech savvy, you can email the church nursery schedule as well.
- Use a one-page format (or smaller) and alter paper colors each month. Most of our schedules end up on people’s refrigerators, so I try to keep it as fridge-friendly as possible.
- Put your contact number on the schedule. This gives people easy access when they need to make a change to their nursery commitment.
What Do You Think?
If you’ve found this article helpful, please leave a comment below to let me know. You can also ask a follow up question or share your own thoughts. Some of the best tips on this website come from readers, so don’t be shy. Click here to leave a comment.
Related posts:
{ 34 comments… read them below or add one }
Next Comments →
We ask all of our volunteers working with children to submit to a background check so I’m not sure how some of the ideas put forward would work for us. If a Sunday School class does volunteer, who screens the workers? One church I went to, when we started screenings we found out we had 2 registered sex offenders working with our children. One in the preschool age (where they take kids to the bathroom) and the other in the middle school (where they travel). Just because they attend your church doesn’t mean they have Christ centered lives. Also, if you only see these babies once in a blue moon, how do they bond with you and how do they feel comfortable? I think especially our littlest ones who can’t verbalize need more than being a service project once or twice a year.
Wow, that’s a shame that people aren’t trustworthy and have the nerve to volunteer with that type of background. You know those people could have been on that list from a while back and now had a life changing experience…#1: accepted the Lord Jesus Christ and #2: want to do a service that’s rewarding. We just never know someone’s heart and their intentions, so we can just pray for them.
Cindy~
We do background checks! It is not worth the risk! I also agree that serving with little children needs to be done on a more regular basis. Those little ones need to see a familiar face and it makes the parents feel better about leaving their little one.
Serving shouldn’t be convient and easy. I believe the workers would be suprised how much they looked forward to seeing those little ones!
This was helpful indeed! Thanks.
I am about o start a new process o f getting our Sunday school classes to adopt a nursery class, and let their classes rotate for that particular nursery class they have adopted, this should eliminate our monthly rotation and make it where people will only have to serve two to three times a year, pray that it is successful! Let me know if any of you have done this before and how it turned out!
Hi Tony
Thank you so much for the good and exellent information that you are giving in terms of children ministry. This is a ministry of which many churches ignore especially in africa. I would be very pleased if my sunday school class could twin with the one you teach so that they can share information and be able to grow knowing christ indeed.
Hi Tony, God bless you and your ministry. I´m from Argentina (South America) and let me tell you it´s very hard to find people to care for children in our church…I believe it happens every where…but I really apreciate your thoughts and sugestions..sometimes we run out of ideas and it´s hard to create…God bless you!!!!
Tony, this is a new website for me. Thanks for all the words of wisdom; they help me develop a fledgeling ministry from the ground up.
Heidi, children’s pastor in Washington State
Thank you for the encouraging tips. I especially found the article on making a nursery schedule helpful.
May God bless you and your ministry.
I just want to thank you so much for this website, I haven’t even read but more than the first page of the nursery and am encouraged. I took over our nursery last november and I’m just feeling very discouraged over our staffing issues. There are so many things I will incorporate from the nursery webpage. thank you, thank you!! and God Bless you!!!
Thank you for sharing about your volunteer recruitment. I am an elder at Bethany Presbyterian Church (www.bethany4jesus.com) in Loves Park, IL and also in charge of the nursery (not sure how I ended up with it). Anyway, I have established a schedule whereby I promised everyone that they would only have to serve once every six months. I am attaching or will email you a copy of how I did the schedule. It seems to be working out rather well. When I started reminding everyone of the second half of 2008 a few weeks ago, some people said they needed to switch, so I was able to accommodate their desires so far. I do have a list of emergency subs that can step in at a moment’s notice…and I also sub as needed.
Make it easier on yourself, Tony, and encourage volunteers to recruit their own subs when they can’t make it for their shift. (You could still require that subs come from the nursery worker list if training/screening is an issue at your church.)
Next Comments →
{ 4 trackbacks }